All ECTB tournaments are Stay and Play type events.
All team’s requiring hotel arrangements MUST book through Creative Travel Group!

You can make your teams hotel arrangements through Creative Travel Group by clicking on the following link:

http://creativetravelgroup.com/ectb/

or by contacting our personal housing coordinator Peggy at 813-875-4155 ext. 303
or by email at Peggy@Creativetravelgroup.com

All teams requiring overnight accommodations for an In The Net Event must stay in a ITN approved hotel. For a list of approved hotels, please contact:

Sue Errichetti – sue@inthenet.com
Office: 717-838-8706
Cell: 717-943-5093

www.inthenetbaseballtournaments.com

As of 4/8/24 ECTB has banned the Drop 5 (-5) Easton Hype Fire bats from play. Drop 8 (-8) & Drop 10 (-10) Hype Fire’s are still legal for play.

Team’s that have already purchased ECTB insurance that need to add an additional insured to their existing policy must email Lisa@ectb.org  or contact the ECTB office at 610-841-9505 with the name of their insured along with a physical address.

Once, we receive you additional insured request we will forward your request to The Camp Team to be processed. After, we receive the updated certificate we will upload it to your ECTB account and email you the certificate if an email address was provided.

All teams are required to have team insurance in order to participate in any ECTB / In the Net tournaments.

You have the following options:

1. If your team already has team insurance, you will need to provide ECTB with a copy of your team’s insurance certificate listing ECTB Holdings, LLC PO Box 322 Hellertown PA 18055 as ADDITIONAL INSURED. Please contact your Insurance agent and request that the following above as ADDITIONAL INSURED onto your insurance policy.

You then will email it to (Lisa@ectb.org) this certificate to us PRIOR to the tournament weekend, by the deadline noted. ***Please include a cover sheet with your insurance certificate listing your team name, age group and the coach/contact name and number so that we can easily identify and update your Insurance information.***

2. If your team has not yet secured Team Insurance, ECTB offers teams very reasonable rates to purchase full season insurance under ECTB Team Insurance coverage. Insurance becomes effective the day after we receive your premium. If you wish to pay by credit card you can log on with your Username/Password and submit payment via the ECTB website or you can call our office at 610-841-9505 to purchase insurance over the phone.

ECTB Team Insurance Rates (ECTB Membership Dues are not included in the following insurance rates below)

7U-10U=$155/ Team

11U &12U=$170/Team

13U &14U=$190/Team

15U-17U=$200/Team

18/19U=$225/Team

Adult= $275/ Team

CANCELLATION / PREMIUM REFUND: There is no refund of any portion of a premium paid once a policy has been purchased. A policy is usually written within twenty-four (24) hours of the initial purchase.

STEALING RULE: Free stealing is allowed for age groups 11u and older.
1. 8u and 9u Divisions:
a. 8u and 9u cannot steal home.
b. The ball must offensively be put in play for the runner to advance from third.
c. The only other way a player can advance from third is a bases loaded walk.
d. The defensive team will have no penalty in trying to pick off the runner stealing second. If third
base is occupied, the runner on third cannot advance during a steal play. This will allow catchers
to learn and attempt to throw the runner out trying to advance per base. While attempting to pick
off a runner, all over throws will not allow advancement. Players are awarded the base they were
stealing only.
e. In the event that a player has reached base, he must remain on the base. If he steps off the base,
he is at risk of the opposing team making a play. He may not advance. His only option is to return
the base that he is currently at. There is no penalty for the defensive team to make an attempt to
get him out as stealing is not allowed.
f. Common Rule for the 9u/10u Divisions: PLAYER MAY NOT LEAVE HIS / HER BASE UNTIL THE
BALL LEAVES THE PITCHERS HAND. If a player leaves early, he / she will be called out and the
pitch will be a dead ball.
g. 8U players must wait until the ball crosses the plate to steal.

CANCELED EVENTS / BRACKETS REFUND POLICY:

An age group / bracket will be held as long as there are at least three (3) paid teams. In the event that an age bracket has less than the minimum three (3) teams required, ECTB will offer the following options:

1. Teams in a bracket that does not meet minimum required teams will be offered the option to play up an age
group (i.e. 13u play up in the 14u bracket). These teams will be given a deadline to notify ECTB of their
decision to play up.
a. If there is a difference in the entry fee, the team will be required to pay the difference if they opt to
play up.
b. Once a team notifies ECTB of their intent to participate in the next age up age group, they will be
considered locked into that event. If the team changes their mind and decides to withdraw after
informing ECTB that they will play up, they will be subject to the refund policy outlined in Section
B1 – Withdrawing from Event Refund Policy.
2. Teams in a bracket that does not meet minimum required teams that do NOT wish to play up an age bracket
will be issued a VOUCHER. The Voucher can be accessed by the team logging on the website with their
username and password. The Voucher will be issued at the full amount of the entry fee originally paid and
can be transferred at full entry fee value to a future OFFICIAL event of equal or greater value. If the event
the Voucher is being applied towards has a higher entry fee, the team is required to pay the balance due
and will not be marked paid (secured the spot) until the balance is paid.
3. Only teams that are in the bracket that did not reach minimum team requirement have the option to withdraw
from the event without penalty of entry fee if the age bracket is cancelled within the thirty (30) day
cancellation policy.
This means that teams in the age bracket up do not have the option to back out within thirty (30) days
(without penalty) because they don’t want to participate against younger teams. (i.e. 13u bracket canceled,
two (2) teams from 13u bracket opt to play up in the 14u bracket. Teams originally in the 14u bracket do not
have the right to withdraw without penalty because they don’t want to play against two (2) 13u teams.)
4. Sanctioned Events – Option #1 (TEAL events): Host is responsible to credit teams when a bracket is
canceled due to lack of teams.

All teams are required to be a licensed member of ECTB. Whether your team is participating in an ECTB / In the Net tournament or purchasing team insurance you must have a current membership with ECTB.

If your team hasn’t paid for your current ECTB membership dues, you will NOT be able to register for an event or purchase team insurance until the membership dues are paid!

Teams can login to their ECTB account to pay the $50 ECTB Membership with a credit card or mail us a check to the following address below. Teams paying by check will be able to register for an tournament or purchase team insurance once we receive your check and have marked your team paid in the system.

ECTB Holdings, LLC

P.O. BOX 322

Hellertown PA 18055

**ECTB Membership Dues are NON-Refundable**

If your team is participating in an Official ECTB or Sanction Host Event, all teams are required to submit an up-to -date roster online. All players participating in an ECTB event should be listed on your event roster online.

All event rosters must be submitted online no later than the Thursday, prior to the tournament you are participating in.

ROSTER/WAIVER INSTRUCTIONS:

1. Login to the ECTB website w/ your username & password at www.ectb.org
2. Click on which team you would like to update your roster for if you have more than one team listed under your login.
3. Click the “Create or Modify Team Roster” link
4. Click “Add a new Player to this Roster” link
5. Fill out the requested information for each player & submit by clicking submit.
6. Repeat Steps 4 & 5 until you have added all of your players to your general roster.

INCLEMENT WEATHER POLICY (Updated/effective 11/9/18):

In any tournament, ECTB will endeavor to conduct that tournament in accordance with its published tournament format (i.e. game guarantee, # of innings,dates, fields, etc.). However, ECTB reserves the right to change that format at any time due to circumstances beyond ECTB’s control. There will be no refund or adjustments of entry fee due to situations outside of ECTB’s control except as expressly stated herein. This policy is in effect for ALL events (Official & Sanctioned).

Three (3) Game Guarantees:
0 games – 100% credit (only) voucher issued
Game Started (applies for 1st game only) –
70% credit (only) voucher issued
1 game – (4 or more innings) – 50% credit (only)
voucher issued
2 games (1 game complete/2nd started)– no credit
Sanctioned Events (Option #1 ONLY – Listed in TEAL): ALL
Hosts opting to Host Option #1 Sanctioned Events MUST issue CREDITS to ALL teams due a credit due to
withdraw or inclement weather based on the above outlined entry fee percentages. NO EXCEPTIONS!

VOUCHER GUIDELINES: ECTB requests teams follow these guidelines when using their vouchers.

1. Once a team has applied a CREDIT Voucher to another event, the Vouchers value will be that of the
transferred value as outlined.
2. A Credit voucher can NOT be transferred more than once UNLESS ECTB has to cancel the
bracket/event (due to lack of interest) that the team applied the voucher towards. At that time, the
CREDIT Voucher will be reissued under the event it was applied to and become available to apply it
towards a future event for another full year from the date it was reissued.
3. A Credit Voucher cannot be applied to an event of lesser (entry fee) value. A voucher can only be
applied to an event of equal or greater (entry fee) value. Teams are responsible to pay any entry fee
balances on the event the voucher was transferred to in order to be marked paid for that event.
a. If a team withdraws from the event they applied their Credit Voucher towards PRIOR to thirty
(30) days of that event start, the team will be issued a PAPER CREDIT A Paper credit is ONLY
available to be used/applied towards an Official ECTB event remaining that calendar year.
b. A paper credit not applied towards an event remaining in that calendar year will become
NULL/Void once that current calendar season is over
c. Only exception would be for paper credits received in the fall. ECTB will allow paper credits
received in the fall to be applied towards a spring event the following season (prior to Memorial
Day weekend). Paper credits not applied/used towards a spring event by this deadline will
become NULL/Void.
4. If a team withdraws from the event they applied their Credit Voucher towards WITHIN thirty (30) days of
the event but PRIOR to fourteen (14) days of the event start, the team will be issued a PAPER CREDIT
less $150 NON-Refundable Administrative fee. (4. a-c above applies).
5. If a team withdraws from the event they applied their Credit Voucher towards within fourteen (14) days
of the start of the event they applied their credit voucher towards, they will FORFEIT their ENTIRE
CREDIT VOUCHER. (See Section B1)
6. When a voucher is issued to a team, the voucher will appear on the home page of all contacts listed for
that specific team. Once a contact clicks on the voucher and applies it towards a future event or uses it
towards ECTB Store merchandise, the voucher is spent. Contacts listed for the team should consult
with one another before applying the Credit Voucher towards an event or merchandise. ECTB will not
be held responsible for vouchers being spent by persons/contacts listed for the team who should not
have access to spend the team’s vouchers.
7. Credit Vouchers will NOT replace any entry fees already on deposit/paid for an event. This means a
team can not apply a CREDIT voucher towards an event they have already paid for.
8. Credit (See Section B3 Canceled Events/Brackets Refund Policy) Vouchers are considered redeemable
for up to one (1) full year from the date they are originally issued. If a team does not apply the voucher
to another event or request a cash refund (if applicable) within the designated time frame, the Voucher
will become NULL/VOID and the team will forfeit the voucher.
9. Vouchers can only be applied towards Official ECTB events and SOME Sanctioned events (if
applicable).
10. Vouchers cannot be used/applied towards Sanctioned events listed in TEAL (Host Option #1) on the ECTB website.
11. Vouchers issued as CREDIT value have NO CASH VALUE. NO EXCEPTIONS.

* In age divisions 14 and above, ECTB requires a minus 3 bat.

* In age divisions 12 and under, the bat must have a USSSA 1.15 bpf, USA, or BBcor stamp.

* In 13U age division, the bat must have a USSSA 1.15 bpf, USA, or BBcor stamp and not exceed a minus 5 differential.

PITCHING RESTRICTIONS:

For age divisions 9u and up, there are NO pitching restrictions.

8u and under, please review Section H5 – 8u and Under Player Pitch.
1. All pitchers once removed from the mound in any game may not return to pitch in the same game.
2. When a balk is called, it shall be an immediate dead ball and bases awarded accordingly.
3. 8U-10U no balks, 11U-12U 1 warning per pitcher, 13U-18U no warnings
4. There will be no fake 3rd to 1st per the MLB Rules. This will be a balk for 13U-18U Divisions.

WITHDRAWING FROM EVENT REFUND POLICY:

Tournament entry fee refunds due to a team withdrawing from an event will be made under the following conditions (this policy applies for both Official and Sanctioned events).

1. Written notice of request to withdraw from an event is required.
a. Teams requesting to withdraw from an event MUST submit written notification (by e-mail or regular
mail) to ECTB’s office (info@ectb.org) requesting to have their team removed from
the event.
i. Written request must include: Team name, age group and coaches name and the name
and date of the event they are requesting to be unregistered from along with the actual
request to withdraw.
ii. Written request must be dated and signed by the individual making the request. If the
person making the request is not the contact listed for that team, the individual must
include their affiliation to the team as well as a valid phone number.
iii. ECTB will only remove a team once a written request has been received and approved
and confirmed by an actual contact for that team. The team will be unregistered per their
request on the date the written request is received.
2. Withdrawing from an event AT LEAST thirty (30) days PRIOR to the event start:
a. There will be NO CASH refunds for teams withdrawing from an event
b. Team Will receive a full entry fee credit on file for 1 year from the date issued.
3. Withdrawing from an event WITHIN thirty (30) days of the event start date BUT PRIOR to fourteen (14)
days of the event start date.
a. The team will be issued a CREDIT ON FILE of their entry fee LESS $150 NON-Refundable
Administrative fee. The CREDIT ON FILE will be available to use for the remainder of that current
season only and will expire (null/void) at the end of that current season (calendar year).
b. Teams requesting to have their entry fee transferred to a future event will be allowed to transfer
their entry fee to a future ECTB OFFICIAL ONLY event will receive a full entry fee transfer. No
Administrative fee will be retained.
4. Withdrawing from an event WITHIN fourteen (14) days of the event start date:
a. Teams requesting to withdraw from an event within fourteen (14) days of the event start date
will FORFEIT their ENTIRE entry fee. There will be NO CREDIT ISSUED. NO EXCEPTIONS!

Teams can make a tournament special request up until TWO weeks prior to  tournament they are participating in. To make a special request for an ECTB tournament you can email info@ectb.org

Teams that would like to make a special request for In the Net tournaments must email Sue @ sue@inthenet.com.

Once the tournament schedules have been released online NO special requests will be honored!

ECTB doesn’t accept payments for In the Net tournaments. In order to make payment for an In the Net tournament via credit card you must contact the In the Net office at 717-838-8706.

Teams that wish to payment via check or money order can send their payments to the following address below.

In the Net

798 Airport Road

Palmyra, PA 17078

In the event of a ECTB tournament cancellation, the contact listed for each team in the system will be notified via email. We ask that you please keep your email address updated in the system to ensure you receive all emails.

Any coach, parent or player that also signs up for the Rainedout Text Message will also be notified of any cancellations. The rainedout text message is only available for ECTB tournaments and doesn’t include In the Net tournaments. Every ECTB tournament has its own unique text code so you must sign up for each tournament in order to receive the text message alerts. The instructions and text code for each tournament is listed on top of the tournament schedules online.

Rainedout INSTRUCTIONS

1. Begin a new text message on your phone.
2. The message will be Sent To: 84483
3. In the message, type your keyword (this keyword can be found on the top of each tournament schedule for ECTB Lehigh Valley events only)
4. Wait for confirmation message
5. You are in!! You will never miss another important message from ECTB regarding the upcoming event.