WITHDRAWING FROM EVENT REFUND POLICY:
Tournament entry fee refunds due to a team withdrawing from an event will be made under the following conditions (this policy applies for both Official and Sanctioned events).
1. Written notice of request to withdraw from an event is required.
a. Teams requesting to withdraw from an event MUST submit written notification (by e-mail or regular
mail) to ECTB’s office (info@ectb.org) requesting to have their team removed from
the event.
i. Written request must include: Team name, age group and coaches name and the name
and date of the event they are requesting to be unregistered from along with the actual
request to withdraw.
ii. Written request must be dated and signed by the individual making the request. If the
person making the request is not the contact listed for that team, the individual must
include their affiliation to the team as well as a valid phone number.
iii. ECTB will only remove a team once a written request has been received and approved
and confirmed by an actual contact for that team. The team will be unregistered per their
request on the date the written request is received.
2. Withdrawing from an event AT LEAST thirty (30) days PRIOR to the event start:
a. There will be NO CASH refunds for teams withdrawing from an event
b. Team Will receive a full entry fee credit on file for 1 year from the date issued.
3. Withdrawing from an event WITHIN thirty (30) days of the event start date BUT PRIOR to fourteen (14)
days of the event start date.
a. The team will be issued a CREDIT ON FILE of their entry fee LESS $150 NON-Refundable
Administrative fee. The CREDIT ON FILE will be available to use for the remainder of that current
season only and will expire (null/void) at the end of that current season (calendar year).
b. Teams requesting to have their entry fee transferred to a future event will be allowed to transfer
their entry fee to a future ECTB OFFICIAL ONLY event will receive a full entry fee transfer. No
Administrative fee will be retained.
4. Withdrawing from an event WITHIN fourteen (14) days of the event start date:
a. Teams requesting to withdraw from an event within fourteen (14) days of the event start date
will FORFEIT their ENTIRE entry fee. There will be NO CREDIT ISSUED. NO EXCEPTIONS!